for information describing items in the repository
- Anyone may access the metadata free of charge.
- The metadata may be re-used in any medium without prior permission for not-for-profit purposes provided the repository is mentioned.
for full-text and other full data items
- Access to some or all full items is controlled.
- Single copies of full items can be:
- reproduced in any format or medium
- for personal research or study, educational, not-for-profit, or commercial purposes without prior permission or charge.
- the authors, title and full bibliographic details are given
- a hyperlink and/or URL are given for the original metadata page
- Full items must not be sold commercially in any format or medium without formal permission of the copyright holders.
- This repository is not the publisher; it is merely the online archive.
- Mention of the repository is appreciated but not mandatory.
for types of document & data set held
- This is an institutional or departmental repository.
- The repository is restricted to:
- Journal articles
- Bibliographic references
- Conference and workshop papers
- Theses and dissertations
- Unpublished reports and working papers
- Books, chapters and sections
- Learning Objects
- Multimedia and audio-visual materials
- Other special item types
- Deposited items may include:
- working drafts
- submitted versions (as sent to journals for peer-review)
- accepted versions (author's final peer-reviewed drafts)
- published versions (publisher-created files)
- Items are individually tagged with:
- their version type and date.
- their peer-review status.
- their publication status.
concerning depositors, quality & copyright
- Items may only be deposited by registered students, and employees of the organisation
- Authors may only submit their own work for archiving.
- Eligible depositors must deposit bibliographic metadata for all their publications.
- Eligible depositors must deposit full texts of all their publications, although they may delay making them publicly visible to comply with publishers' embargos.
- The administrator only vets items for valid layout & format, and the exclusion of spam
- The validity and authenticity of the content of submissions is the sole responsibility of the depositor.
- Items can be deposited at any time, but will not be made publicly visible until any publishers' or funders' embargo period has expired.
- Any copyright violations are entirely the responsibility of the authors/depositors.
- Items will be retained indefinitely.
- The repository will try to ensure continued readability and accessibility.
- Items will be migrated to new file formats where necessary.
- Where possible, software emulations will be provided to access un-migrated formats.
- It may not be possible to guarantee the readability of some unusual file formats.
- The repository regularly backs up its files according to current best practice.
- Items may be removed at the request of the author/copyright holder, but this is strongly discouraged.
- Acceptable reasons for withdrawal include:
- Journal publishers' rules
- Proven copyright violation or plagiarism
- Legal requirements and proven violations
- National Security
- Falsified research
- Withdrawn items are not deleted per se, but are removed from public view.
- Withdrawn items' identifiers/URLs are not retained.
- The metadata of withdrawn items will not be searchable.
- If necessary, an updated version may be deposited.
- The earlier version may be withdrawn from public view.
- The item's persistent URL will always link to the latest version.
- In the event of the repository being closed down, the database will be transferred to another appropriate archive.